I. EVENT FORMAT
The first step when creating an event is selecting the event's format. Your format options are Tournament (round-robin, compass draw, traditional formats, ad-hoc) or Match Play.
Here's a quick video describing your options:
If you're unsure of what format you'd like to run, no worries, you can just select "Tournament" for now, and then update the match format later (if you want to) when you're creating your draws.
II. VERIFIED STATUS
Once you've selected your format, you'll have to decide whether you'd like this to be a verified event.
Tip: You cannot change your event's verified status once it has registrants, so if you want your event to be verified, please make sure to set the Verification correctly.
As a reminder, to run verified events, you'll need a Pro Club Subscription. You'll also have to follow the UTR Verified Club and Event Rules. Here are a few, which you'll also see when setting up your event if you choose verified:
Now, you're ready to create your registration divisions. When setting up divisions for your event, it's usually best to keep them broad, since you'll be able to split players up within and across registration divisions into as many draws as you want later. We recommend using the level-based play model when running events. The Level-Based play model groups all play game-set, as opposed to pro sets.
Hint: The only thing to remember when moving players from one division to another while you're creating draws is that they'll only be charged the fee for divisions they actually registered for themselves. (If you move players around while you're creating draws, they won't be charged extra, even if you had set up additional registration fees for each division.)
With that in mind, here are some general tips on creating divisions our users have found helpful:
DO: Create and name your divisions based on age, gender, or any other category if you know that those groups won't be playing with each other.
DON'T: Create divisions based on UTR, or create lots of divisions -- remember, registration divisions, are different from draws.
Some Special Notes for Doubles Divisions:
When creating a doubles division, choose "Doubles" from the dropdown if you'd like players to register and pay their fees as a team. (So, if the fee is $50, one player would pay that full amount.) If you decide to set max players for a Doubles division, the number you choose sets the maximum number of players, not teams. Players will choose their partners during registration, as shown below.
Choose "Singles" if you'd like to allow players to register and pay individually. (You can still put "Doubles" in the division name so players know what they're registering for.) In that case, each player would pay their share of any registration fees individually, and you'll pair them up into teams later while you're creating draws. Here's what players see during registration if you choose "Singles":
MANAGING YOUR REGISTRANTS
You'll be able to customize your event division by putting the type of scoring format, max players, UTR rating range, and age restriction. Note: Make sure to check the box below "Restrict Age".
Next is choosing how you'd like to accept your registrants. Here are their differences:
Waitlist: Select this, if you'd like your event to have a waitlist (Example: Maximum number of players is 16, once 16 players have registered, registration stays open).
Note: Players are still required to process their registration payment and they will be placed on the Waitlist category under the Players tab of the event page. Refunding the player will need to be done manually.
Capped Registration: Choose this option if you would like registration to end once the maximum number of registered players has been reached (Example: Maximum number of players is 16, once 16 players have registered, registration is closed).