Once registration closes, you’ll be able to group players from each division into draws based on player UTR Rating. For level-based events, it is best to keep the UTR Rating range of the players as tight as possible in a draw. A difference of 1.0 or less within the same flight is optimal and is best practice for increasing the likelihood of having competitive matches that are beneficial to both players. It has also been shown to increase player participation and retention and results in a faster rate of player development.
In short, try to keep players within 1.0 UTR Rating of each other to ensure they have a great match.
Note: Draws outside of 1.5 UTR Rating difference are NOT considered Level-Based. If there are players that register that you cannot place in level-based matches, we recommend simply refunding their entry fee.
Before you create a draw, we recommend that you view your “All Player Lists” and the division(s) that your participants are registered for. This is to make sure that all of your players are correctly sorted by their UTR Rating to facilitate making level-based draws.
If you have players with UnRated (UR), estimated ratings, or projected ratings, you can use a new feature found within the Event Desk, the Organizer’s rating, which will help in seeding your players more effectively.
A few things to note:
- The Organizer’s rating lives strictly within the Event Desk and will not appear on the event page or on the player’s profile.
- The Organizer’s Rating can be distinguished with pink font.
- The Organizer's Rating does not impact a player's UTR Rating whatsoever. It is a tool for organization and better draw formation.
- You can input up to two decimal values no greater than 16.
If the Organizer’s rating and the actual rating of a player has more than 2 rating difference, the following note will pop up:
To get started, navigate to the Event Desk page of your event. From the Event Desk drawer (left side panel), you’ll see the Players category and under it are all the divisions of your event. You will need to select one of the divisions for the pencil icon to display next to the player’s rating. Click the pencil icon to assign a rating to the player. You will also have the option to delete the organizer's rating by clicking the trash bin icon.
CREATING DRAWS FROM THE PLAYER'S LIST
This feature allows you to add selected players to a specific draw. From the welcome page of your Event Desk, click the All Players List button and you'll be redirected to the list of all of your registered players. Here you can arrange the players according to their name, Singles/Doubles rating, and age or filter the players based on their gender. You also have the option to search for a specific player. Once you have ticked your selected players, click the "Add To" button at the top right then, click "Add To New Draw" and "Create Draw".
To manage your draws, hover your mouse over the left side of the page where the words Event Desk with three horizontal lines above it. Here you can select a draw you'd like to use or click the + sign to create a new draw.
You can still change the name or size of your existing draw by clicking "Edit" next to its name:
MANAGING YOUR PLAYER BANK
In your Player Bank, you'll see all the players who registered for your event categorized under All, Not Placed, Placed or Players Not in Draw.
To move players from Players Not in Draw to a draw, you can either check the boxes to the left of their names and click "Add to Draw", or you can click the three dots to the right of their names and select "Add to Draw" from the dropdown menu. Either way, players will be moved to the Not Placed category:
Hint: To move players to another draw or to remove them from the draw you're working with, simply check the boxes next to their names and select "Move" or "Remove" from the top of the Players Bank.
FILLING YOUR DRAWS
After you've populated your Players Bank, you can either set up matches manually or click "Auto-Fill" (available for all formats except Matchplay) to fill the draw automatically:
If you choose autofill, you'll see a message like this:
When you click "Confirm Auto-Fill Draw", the draw will be automatically filled and players will be matched up. Want to make changes? No problem. Click the player’s name in the match you’d like to swap out and use the drop-down to make a new selection:
SETTING MATCH LOCATION, DATE, AND TIME
Once you have the players placed in the draw to your liking, you can enter times, dates, and locations for the matches. You can check this article for the full information.
Pro Tip: Be sure you have first selected either "Match Sheet" or "Order of Play" from the "Schedule" section of the Event Desk in order to set the match location, date, and times!
You have the option to do this by round or by individual matches.
- By round: click the "Set Location" and "Date & Time" at the top of each round.
- By individual matches: click "Set Date & Time" and "Set Location", found at the top and bottom of each matchbox, respectively:
PUBLISHING AND UNPUBLISHING YOUR DRAWS
Publishing draws makes them visible to anyone viewing the main event page. When you're ready to make your draws public, click the "Publish" button on the top right of the page. From the pop-up window, select each draw you'd like to Publish. Unselected draws will remain unpublished.
Unpublishing draws will remove them from your event page. To un-publish a draw, simply click the Publish button again, uncheck the boxes of the draws you'd like to un-publish, and click Publish to save your choices. Note: Draws that have scores, cannot be unpublished.
VIEWING AND PRINTING YOUR DRAWS FROM THE EVENT PAGE
When you're done and you've clicked "Publish", you'll be taken to your event's homepage, where you can scroll down and click on the “Draws” tab to view or print your draws. If you've published more than one draw, clicking on the small arrow next to the draw name will open a drop-down for you to choose between draws to view:
Pro Tip: Clicking on "Print" will open up a printable view of your draws. Again, if there are multiple published draws in your event, you can select which you'd like to print by clicking the small arrow next to the draw name in print view. When the draw you'd like to print is showing on your screen, simply hit Ctrl+P or cmd (⌘)+ P (if you're on a mac) to send it to your printer or save it as a PDF.
Congrats, you've just created your Draw!
Check these articles on the different draw types:
Do you have a player who wants to register at the last minute? Check the instructions here.