I. Creating Your Draws
Once registration closes, you will then be able to group players from each division into draws based on player UTR Rating. It is best to keep the UTR Rating range of the players as tight as possible in a draw. A difference of 1.0 or less within the same flight is optimal and is the UTR Rating best practice for increasing the likelihood of having competitive matches that are beneficial to both players. It has also been shown to increase player participation and retention; and results in a faster rate of player development.
Note: draws outside of 1.5 UTR Rating difference are NOT considered Level-Based. If there are players that register that you cannot place in level-based matches, we recommend simply refunding them their entry fee.
Other Level-Based draw formats include incomplete round robins of 5-7 players, 8-player compass draws, or a straight draw of 16 or more with first and second round back draws.
To get started, click the "Event Desk" button on your event page. If no existing draws have been created, you can choose how you want to create your first draw. You can either create draw directly or select players from the All Players List to create your new draw.
Option 1: Create Draws
This is our traditional way of creating draws. From the welcome page of your Event Desk, click Create Draw button and the create draw pop-up will appear.
Pro tip: While only yellow ball match results are eligible to count towards UTR calculation, you can certainly add any progression ball match results to our system. When you add these results make sure you uncheck the box for the results to count towards the rating when you create the draw, as seen in the image below:
Option 2: Create Draws from All Players List
This feature allows you to add selected players to a specific draw. From the welcome page of your Event Desk, click the All Players List button and you'll be redirected to the list of all of your registered players. Here you can arrange the players according to their name, Singles/Doubles rating, and age or filter the players based on their gender. You also have the option to search for a specific player. Once you have ticked your selected players, click the "Add To" button at the top right then, click "Add To New Draw" and "Create Draw".
If you have existing draws, hover your mouse over on the left side of the page where the words Event Desk with three horizontal lines above it (Draws Drawer) open. Here you can select a draw you'd like to use or click the sign to create a new draw.
You can still change the name or size of your existing draw by clicking "Edit" next to its name:
II. Managing Your Players Bank
In your Players Bank, you'll see all the players who registered for your event categorized under All, Not Placed, Placed, or Players Not in Draw.
To move players from Players Not in Draw to a draw, you can either check the boxes to the left of their names and click "Add to Draw", or you can click the three dots to the right of their names and select "Add to Draw" from the dropdown menu. Either way, players will be moved to the Not Placed category:
Hint: To move players to another draw or to remove them from the draw you're working with, simply check the boxes next to their names and select "Move" or "Remove" from the top of the Players Bank.
III. Filling Your Draws
After you've populated your Players Bank, you can either set up matches manually or click "Auto-Fill" (available for all formats except Matchplay) to fill the draw automatically:
If you choose autofill, you'll see a message like this:
When you click "Confirm Auto-Fill Draw", the draw will be automatically filled and players will be matched up. Want to make changes? No problem. Click the player’s name in the match you’d like to swap out and use the drop-down to make a new selection:
IV. Setting Match Location, Date, and Time
Once you have the players placed in the draw to your liking, you can enter times, dates, and locations for the matches. You can check this article for the full information.
Pro Tip: Be sure you have first selected either "Match Sheet" or "Order of Play" from the "Schedule" section of the Event Desk in order to set the match location, date, and times!
You have the option to do this by round by clicking "Set Location" and "Date & Time" at the top of each Round, or by individual matches by clicking "Set Date & Time" and "Set Location", found at the top and bottom of each match box, respectively:
V. Publishing and Un-Publishing Your Draws
Publishing draws makes them visible to anyone viewing the main event page. When you're ready to make your draws public, click the "Publish" button on the top right of the page. From the pop-up window, select each draw you'd like to Publish. Unselected draws will remain unpublished.
Unpublishing draws will remove them from your event page. To un-publish a draw, simply click the Publish button again, uncheck the boxes of the draws you'd like to un-publish, and click Publish to save your choices. Note: Draws that have scores, cannot be unpublished.
VI. Viewing and Printing Your Draws from the Event Page
When you're done and you've clicked "Publish", you'll be taken to your event's homepage, where you can scroll down and click on the “Draws” tab to view or print your draws. If you've published more than one draw, clicking on the small arrow next to the draw name will open a drop-down for you to choose between draws to view:
Pro Tip: Clicking on "Print" will open up a printable view of your draws. Again, if there are multiple published draws in your event, you can select which you'd like to print by clicking the small arrow next to the draw name in print view. When the draw you'd like to print is showing on your screen, simply hit Ctrl+P or cmd (⌘)+ P (if you're on a mac) to send to your printer or save as a PDF.
Congrats, you've just created your Draw!
Check these articles on the different draw types: