Creating Draws: Ad-Hoc

Ad-hoc is similar to a round-robin draw but allows for more flexibility and the number of rounds is customizable to your event needs. 

To get started, select the "Event Desk" button on your event page and you'll see the improved Event Desk loading page.

Note: Event Desk button will appear after the registration has been closed.

If no existing draws have been created, you can choose how you want to create your first draw. You can either Create Draw directly or select players from the All Players List to create your new draw.

Option 1: Create Draws

This is our traditional way of creating draws. From the welcome page of your Event Desk, click Create Draw button and the create draw pop-up will appear.  

Option 2: Create Draws from All Players List

This feature allows you to add selected players to a specific draw. From the welcome page of your Event Desk, click the All Players List button and you'll be redirected to the list of all of your registered players. Here you can arrange the players according to their name, Singles/Doubles rating, and age or filter the players based on their gender. You also have the option to search for a specific player. Once you have ticked your selected players, click the "Add To" button at the top right then, click "Add To New Draw" and "Create Draw".

If you have existing draws, hover your mouse over on the left side of the page where the words Event Desk with three horizontal lines above it (Draws Drawer) open. Here you can select a draw you'd like to use or click the  sign to create a new draw.

In this case, make sure to choose "Ad Hoc" as your Draw Type, and click "Create".

Hint: If you are unsure how many matches you will be entering, aim high as it is okay to leave empty matchboxes! You can also always add additional matchplay draws if you run out of matchboxes!

Now let’s talk about the Player Bank or the list of players you see that have registered for your event. You also have the option to sort players according to their UTR, name, or status within the draw. 

You'll see all the players that have registered under Players Not in Draw. In order for them to be moved into the Round Robin, you'll need to move them into the Not Placed category first. Select their names and click "Add to Draw".

After you've populated your Players Bank, you can either set up matches manually or click "Auto-Fill" to fill the draw automatically.

If you choose autofill, you'll see a message like this:

Once you click "Confirm", the draw will be automatically filled. Pro Tip: Ad Hoc is the only Draw Type that allows you to have players compete in more than one match/Doubles team within the same draw.

Once you have the players placed in the draw to your liking, you can then enter in times, dates, and locations for the Rounds or each match. You have the option to do this by round by clicking the Set Location" and "Date & Time under the round or you can do it by individual matches by clicking the “Set Date & Time” and "Set Location" on the match details box. Here is the information you will be asked to complete:

Once the times are entered, you can then choose to "Publish" the draws. Publishing draws makes them visible to anyone viewing the main event page. To Publish the draws, click the "Publish" button on the top right of the page, and select each draw you would like to Publish.  Please note that only the draws that are checked will be published. 

Hint: If you ever need to unpublish the draw, uncheck the boxes and click publish. Draws that have scores, cannot be unpublished.

Once the draws have been published, you will then be taken to the event homepage. There you can scroll down and click on the “Draws” tab to view the draws. Here you can filter through the published draws and print your draws.

Awesome! You have created an Ad Hoc draw!

Check these articles on the different draw types:

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