I. EVENT FORMAT
The first step when creating an event is selecting the event's format. Your format options are Tournament (round-robin, compass draw, traditional formats, ad-hoc), and Match Play.
If you're unsure of what format you'd like to run, no worries, you can just select "Tournament" for now, and then update the match format later (if you want to) when you're creating your draws.
II. VERIFIED STATUS
Once you've selected your format, you'll have to decide whether you'd like this to be a verified event.
Tip: You cannot change your event's verified status once it has registrants, so if you want your event to be verified, please make sure to set the verification correctly.
As a reminder, to run verified events, you'll need a Pro Club Subscription. Also, you'll also have to follow the UTR Verified Club and Event Rules. Here are a few, which you'll also see when setting up your event if you choose verified:
III. EVENT SCHEDULE
Once you've set the format and basics of your event, you're ready to create your schedule. Here, you can select specific dates and times for registration and the event itself. You also have the option to choose whether to notify players of the date you plan on publishing draws.
Our rules require general registration to close at least 48 hours before the tournament starts, but organizers can allow late registration at their discretion. We recommend creating your event two months in advance to give players plenty of time to register.
Pro Tip: If you ever need to re-open registration after you've closed it, you can do so by following the steps outlined here.
Draw Publishing
You can also decide whether to publish draws in advance. If this feature is enabled, players will be notified of the specific date and time you plan to publish draws for your event. This is an optional setting, but it's highly recommended to give players sufficient notice.
Note: Verified Events can only run for a maximum of 14 days.
IV. ADDITIONAL OPTIONS
You have a few additional settings to customize your event:
Please note that this feature is not available for all clubs. For more information on how to activate it, kindly reach out to your Account Manager.
Add a player entry fee: If you choose to toggle this option, please note the following:
- Entry fees are optional, and if enabled, players will be required to pay the set entry fee in addition to any division fees for which they register.
- If the entry fee is enabled, any doubles divisions must use the 'pay separately' payment option.
- The entry fee minimum amount is $5.
- A Stripe processing fee will be assessed on each entry fee. Stripe fees will vary by country and account. For more information or questions, please contact Stripe
Registration withdrawal policy/fee: You can set a policy for player withdrawals, including any applicable fees. Withdrawal fees are optional and can only be enabled if you’ve already added an entry fee.
- The withdrawal fee must be less than the entry fee.
- It will only be charged if a player is withdrawing from all registered divisions.
- Once an event has registrants, the withdrawal fee cannot be changed.
Self-withdrawal/change registration: By toggling this option, players will be able to withdraw or change their registration without contacting the tournament director, up until a specific date that you set. After this date, all changes or withdrawals must be handled by the tournament director.
- Once this option is enabled, you can also choose to refund self-withdrawals automatically. This ensures that players who withdraw before the selected cut-off date will automatically receive a refund for their registration fees.
Related articles: